In this episode, I go through how I manage my email in Apple Mail using Mailbutler.
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37 Comments

Olaseni Sogaolu May 26, 2020 at 11:21 pm

The mail is fine expect that I get the occasional automatic opening of the mail app into split view. This is annoying particularly when there is actually no new mail. I am looking to delete or leave the app till this is fixed.

Jim Samuel May 26, 2020 at 11:21 pm

I just saw this video. In the intro, you mentioned your "beloved Newton." I thought you mean you were using a real Apple Newton in 2019!

Ben Kinnear May 26, 2020 at 11:21 pm

Can you add 2 emails from the same provider? I have 2 gmail accounts I would like to have as part of a smart mailbox but I can only seem to get one to work at a time. Any help will be greatly appreciated. 👍🏽

Nick Benson Photography May 26, 2020 at 11:21 pm

Carl – I've tried everything I know to try and get that little task bar above your email (rather than having a sidebar to the right) when adding a task. How can I set this up?!

MaiKai Makena May 26, 2020 at 11:21 pm

Can you please do more Apple Mail tips and tricks I love ❤️ your videos

DENNIS WOLFE May 26, 2020 at 11:21 pm

Apple Support Team.

Now Call on Toll Free. (1-800-358-2146).

Thank You For Choosing Apple Help & Community…

Jeff Bommarito May 26, 2020 at 11:21 pm

Most frustrating things about email
Not having my notes per each email, calls to action, reminders, tasks ALL in the same interface as the email itself. AND need a summary sheet or doc or folder that is auto populated for quicklook overview of all notes, tasks per all emails.

Jeff Bommarito May 26, 2020 at 11:21 pm

Carl – thoughts on Superhuman Email app?

Karin Koopmans May 26, 2020 at 11:21 pm

Hi Carl, thanks for explaining and sharing your knowledge about Smart mailboxes, I love it. Would really like to use is. I set it up a couple times. But my smart mailboxes keep disappearing as if I never make them. Do you have a explanation for this?

Parker Smith May 26, 2020 at 11:21 pm

Apple Support Team ,
Contact Apple Support Team at 1-800-358-2146.
Apple Email / Apple Help Desk.

Jeff Bommarito May 26, 2020 at 11:21 pm

Does Mail integrate natively with Notes on macOS?

Gray Michaels May 26, 2020 at 11:21 pm

Why I don’t use Apple mail relates mostly to the inability to add a company logo to the signature of my business email….in iOS. I don’t use my MBP for email very much, instead I use iPad or iPhone.
There may be a way to do this using code, but I don’t know that. Spark does a great job of allowing images in signatures.

Tellas Woods May 26, 2020 at 11:21 pm

I can say that fast forward to iOS 13, the Mail app does look very polished and plus it has dark mode. I too use it with my Gmail account and the only thing I don't like is how Apple mail has Push Mail Notifications for all email accounts EXCEPT Gmail. That is so annoying to only be able to use a Fetch timed interval option.

Is there any way around that to make it Push Gmail instead of only Fetching?

Marvin Beckmann May 26, 2020 at 11:21 pm

Hi Carl, now that Newton is back I'd like to know if you still prefer Apple Mail!

John Macpherson Allan May 26, 2020 at 11:21 pm

Hi Carl fantastic tips thank you!

Psicologia e Tecnologia May 26, 2020 at 11:21 pm

Nice use of Mail!
I’ve always set up a folder per each project or company I work with, and I’ve always found myself using the search bar instead.
I’ll try your folder set up, that is more functional.
I also like your strategy to clean up the Inbox: you move the emails somewhere else and let them reappear only when needed, such as on Evernote or as reminders: genial! And with the last update of the native Reminders App it’s even easier and convenient.

Thank you for the video!

Mango May 26, 2020 at 11:21 pm

mail.app SUX! always problem with gmail

Peter Skovgaard May 26, 2020 at 11:21 pm

I Use Outlook with my 365 subscribtion and it can all of the above as Apple mail…

Leslie Nicole May 26, 2020 at 11:21 pm

I actually quite like Mail and used to use it for my business domains. I quit because it's difficult to manage on mobile. I had the other domains set up on Mail for my iPad, but it was always really buggy. I had trouble sending mail from those accounts on iPad. Also, as one user points out, the pricing of Mail Butler is a bit high when you can get similar features in Newton (now back in biz) Still, I'm considering this as it's very compelling. How are you handling the email across devices?

arbyfc May 26, 2020 at 11:21 pm

Since iOS 13 public beta 2 on my iPhone, I’m having big problems with receiving and deleting emails etc. Any ideas why ?

Scott Pleasants May 26, 2020 at 11:21 pm

Outlook or spark does this with more ease.

Karey Fyffe May 26, 2020 at 11:21 pm

Sorry, little late watching this video. Do you have a video in how to change from Outlook to Apple mail?

K D P May 26, 2020 at 11:21 pm

Hi Carl – do you know of any "free" CRM program that works with Apple Mail? (Thanks in advance)

Tim Bushell May 26, 2020 at 11:21 pm

The obvious question… … why not use the Gmail client in say Chrome, with maybe extensions but it filters and folders, and across multiple accounts? Keep up the good work : )))))

Gavin James May 26, 2020 at 11:21 pm

Hi Carl, have you tried Superhuman?

Anne May 26, 2020 at 11:21 pm

Carl: Thaks for the good tips on Mail Butler. What do you think of Spark mail as an alternative to Mail Butler?

Ben G May 26, 2020 at 11:21 pm

Mail butler is $7.99 PER MONTH for personal acct. and $29.49 PER MONTH for business (if you have your own domain). Kinda steep for what it does.

Neno May 26, 2020 at 11:21 pm

Newton is back!! Please give us your new perspective

John May 26, 2020 at 11:21 pm

I’ve switched from Newton to Spark because I need an email client with Evernote integration built in. Forwarding emails to Evernote adds another “person” to the email conversation… which has can lead to trouble. Nothing like forwarding a client email to Evernote, then replying to the client email, only to have the reply go to Evernote and not the client.

Macdonio Oliveira May 26, 2020 at 11:21 pm

Maybe because you are sick?😥

Tiago Coelho May 26, 2020 at 11:21 pm

Very useful tip!

Gray Michaels May 26, 2020 at 11:21 pm

This is pretty radical stuff! Never thought I would do it myself but spending lots of money and hours of time on third party mail apps, I’m trying the standard mail app for a while.

Peter Wallace May 26, 2020 at 11:21 pm

Hi Carl, good stuff as always – thank you. I'm tempted to move back to Apple Mail from Airmail3 due to poor support over a number of glitches. Even more so now that Mail Butler enhances the app. Are you planning on doing an actual Mail Butler review?

Craig Kennedy May 26, 2020 at 11:21 pm

The Evernote button seems to no longer be in Mailbutler

Александр Рыжов May 26, 2020 at 11:21 pm

Do you use the program TheBrain?
I have never met in your videos mention of it. Alexander (Brest, Belarus)

Tim Suchocki May 26, 2020 at 11:21 pm

Thanks for the video, Carl. Great as always. I know you're an iPhone user and I am curious about what you're using on your iPhone for mail. I'm assuming the builtin mail app, but I see that Mailbutler doesn't work in it, so I'm wondering how you're sending actionable email to Todoist. Are you just forwarding the emails?

Joker May 26, 2020 at 11:21 pm

I try to use an many default apps as possible. Apple especially has a focus on simplicity and core functionality and even if it may appear to “hinder” productivity, 80/20 rule states that only 20 % functionality will deliver 80% of the benefits so in actual fact it helps you to be MORE productive by focusing your attention the most valuable functionality

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